# SOPs

SOPs are the heart of MinistryBoard. This section covers everything you need to know about creating, managing, and maintaining them.

<details>

<summary>What is an SOP?</summary>

SOP stands for **Standard Operating Procedure**. In MinistryBoard, an SOP is a step-by-step process guide for how your church does something — like a Sunday morning setup checklist, a children's check-in procedure, or a worship team soundcheck guide.

Think of SOPs as your church's institutional knowledge written down so it never walks out the door.

</details>

<details>

<summary>How many photos can I add to an SOP?</summary>

* **Free plan:** 3 photos per SOP
* **Basic plan:** 5 photos per SOP

A counter in the SOP editor shows how many you've used (e.g. 0/3 or 0/5) so you always know where you stand.

</details>

<details>

<summary>I hit the photo limit. What do I do?</summary>

Unfortunately the Free plan caps SOPs at 3 photos. You have two options:

1. **Replace an existing photo** — remove one you've already added to make room for a new one
2. **Upgrade to the Basic plan** — get up to 5 photos per SOP

</details>

<details>

<summary>What happens when I edit an SOP that volunteers have already completed?</summary>

Any edit to an SOP automatically **resets completion status** and reassigns it to all users who previously completed it. This ensures every volunteer is always trained on the latest version of your process — no one falls behind on an outdated procedure.

</details>

<details>

<summary>Can I see previous versions of an SOP?</summary>

Version history is a paid feature:

* **Free plan:** No version history
* **Basic plan:** The last 5 versions are stored

</details>

<details>

<summary>How do I archive an SOP?</summary>

Go to your **SOP library**, find the SOP, click the **three dots menu**, and select **Archive**.

Archiving removes the SOP from active use but does **not** delete it — it can be restored at any time. Note that archiving an SOP will remove it from any teams and users it was assigned to.

> **Archive = still have it, just not active.**

</details>

<details>

<summary>Can I delete an SOP permanently?</summary>

Go to your **SOP library**, find the SOP, click the **three dots menu**, and select **Delete**. You will be asked to confirm before the deletion completes.

Note that deleting an SOP will remove it from any teams and users it was assigned to.

> **Warning: Deletion is permanent and cannot be undone.** If you're not sure, archive it instead.

</details>

<details>

<summary>Can I export my SOPs as PDFs?</summary>

PDF export is available on the **Basic plan only**. If you are on the Free plan, you will see an upgrade prompt when you attempt to export.

</details>

<details>

<summary>Can I edit a MinistryBoard template?</summary>

MinistryBoard's built-in templates are **read-only**. To edit one, clone it to your Custom Templates first — then you can modify it freely. See the Templates section for more details.

</details>


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